EUROPEAN BEARS
& BIG MEN'S CONVERGENCE 2008
Brussels,
Belgium - October 29th - November 3rd 2008
REGISTRATION
You can copy and print the info below, fill it out and BRING IT to the
registration desk at the hotel. Thank you.
SEND YOUR REGISTRATION
(See prices on the "How To Join" page)
In the past we used our shopping cart on
biggerworld.com for Ebmc registrations. That involved creating a user name,
login etc and it was quite complicated for you, and for us also since we had to
copy everything from the server to our database. Also the data was not actually
encrypted so the info was on the server for a while before we retrieved it...
All in all is was not especially safe, quite long and a bit complicated. This
year we propose that you'd send us your registration in the simplest form there
is, an email. No pdf form, no complicated paper to fill, just send us your info
in a simple plain email. We have never had any security issues since we
organize this event, so everything should work smoothly. If you're worried
about safety of your data, we have a few proposals listed below in the PAYMENT
section.
Just copy the list of information
below the line, paste it in an
email, complete it and send it to us at EBMC@must.be ( You can also send your registration by fax or post, as listed in the contacts page ).
Important Notes :
The EBMC@must.be address is protected by SPAMARREST
– Once you send your registration, if you email address is not known by
our system, you will get an automatic reply from Spamarrest to ask you to
verify your address.
Once you have sent your registration, if you don’t receive a
confirmation email within 8 days, please email us the registration again, but
indicate you have sent it before, to avoid double billing.
Number of people you are registering for :
Your
Name :
Your
firstname :
Your
address (street, nr, zip code, city, country) :
Your
email address and phone number :
Your
choice of payment mode : O Credit
Card O Bank Transfer O
Paypal + Payment details
First
person registered :
Name, Firstname
The Name or
nickname you want to appear on your badge (not too long !)
:
The City and
Country you want to appear on your badge :
Package Choice
: O Fun O
Cool O Fab
If you chose "Fab" or
"Cool”, then select your main course option for the Saturday Dinner :
O Meat O Fish O
Poultry O Vegetarian
Second
person registered :
Name, Firstname
(same
infos as above)
Third,
Fourth, etc person :
(same)
SEND YOUR PAYMENT
Credit
Card
: If you want to pay by VISA, MASTERCARD or AMERICAN EXPRESS, just add your card
number, cardholder name, expiration date and cvc code (3 digits on front,
or 4 in the back for Amex) to the information you are sending us.
If you are
worried about safety, you can split the number in two parts, or send it by fax
or post. But be aware that we never has any problem with safety since we
started in 1990. Another way to send it is to scan your card and send the image
attached or embedded in the email (but then don't forget to give us the cvc
code in the text). Note : to remain fair to the people paying cash or by
bank, the credit card company commission will added to the price charged -
Visa/MC : 3%, Amex 5%.
Bank transfer : Send your
payment to our account with in communication your full name and "Ebmc
registration" : 
Bank : DEXIA BANQUE
IBAN code : BE11 0682 1018 1748
SWIFT Address / BIC code : GKCCBEBB
Make
sure you encode your payment with all costs to the sender. Only the money
credited on our account will be considered as paid.
Note : we prefer
payments by bank transfer or credit card.
Other payment modes :
Paypal : Send your payment
to philippe@must.be with in communication your full name and "Ebmc
registration".
WE ACCEPT PAYPAL
PAYMENTS for ONE registration only (one person). If you register for more than
one, please submit credit card payment, or bank transfer. Add 25 euros to the total, for paypal
processing costs & money transfer charges.
Cash : Sending cash
through the mail is illegal in some countries and we cannot advise it as a safe
payment mode. But if you want to take the risk, you can mail your registration
and euros cash (paper only, no coins) in a regular letter (not registered) to
the mail address listed in the contacts page.
Checks
/ Money Order : Sorry, we don’t accept these forms of payment anymore.
In any case, please
indicate which payment mode you are choosing when you send your registration to
us.
Notes :
- At the registration desk at the
hotel from Thursday Noon, we will take payments by credit card, and also accept
payments in Euros cash.
- Sorry, we no longer accept
payments by checks, western union, or money orders.
- Credit card statements will show a
payment for "Girth & Mirth Marchienne".
- Attention : it is important that
you bring to the Ebmc registration desk the credit card you have used to
register, in case a verification is necessary. Thank you.
WHAT IS EBMC - SCHEDULE - HOTEL - HOW TO JOIN
- REGISTER - CONTACTS
EBMC - Terms and Conditions
(extract)
Anyone registering for Ebmc indicates by his payment
that he is accepting the inner rules and conditions of Girth & Mirth
Belgium asbl. Our responsibility is limited to the providing of the services,
food, and entertainment. We cannot be held responsible for any problem, theft,
harm that you might occur while participating to our event. For all events
happening at the Oasis sauna, the Oasis is responsible and insured. For any
event happening in the hotel, the Hilton is responsible and insured. For the
event in Aqualibi, Walibi SA and/or the bus company is responsible and insured.
During your personal transport between these venues, you are responsible for
your actions and whereabouts. Anyone registering for Ebmc indicates by his
payment that he is accepting the inner rules and conditions of Girth &
Mirth Belgium asbl and becomes for one year member of our club. We advice
people to act safely during our event and in general, but cannot force people
to change their behavior.
Cancellation terms
Refunds are only given on reception of a written
request. They are given on an individual basis.
If you had to cancel your participation, refunds will
only be given until the following dates, and minus the following administrative
charge :
- for personal reasons not to be explained until June
30th (adm. charge 15%)
- for personal reasons not to be explained until
August 15th (adm. charge 25%)
- for personal reasons not to be explained until
September 30th (adm. charge 50%)
Note : No
refunds for personal reasons will be given for a cancellation after October 1st
at 0h00 CET.
- for urgent unexpected emergency medical reasons or
acts of god, until July 30th (adm charge 10%).
- for urgent unexpected emergency medical reasons or
acts of god such as floods, earthquake, house destroyed, until October 15th
(adm charge 35%).
No refunds for any reason will be given for no-shows
or for cancellations received in writing later than October 15th at 0h00 CET.
Planned/scheduled medical procedures are personal
reasons, not emergency. If a medical procedure is taken into account, it only
involves the person having the procedure. Any accompanying person cancelling
for the same reason witout being concerned by the procedure, will be charged
the administrative costs for personal reasons.
For all dates indicated, the year is the one of the
event you registered for. Times : the deadline is the day indicated at 0h00 CET
(central european time) and only the date and time of reception of the request
will be taken into account. Mailing date and local time of the sending of an
email or fax, as well as mailing date on a letter will be irrelevant.
Notes :
Later than the dates indicated above, unless it is for
the emergency reasons explained above, we cannot guarantee refunds until after
the event, as the meals and other costs are booked and paid. Only AFTER the
Convergence, if the budget breaks even and we don't loose money, then we can
refund people who have had to cancel for personal reasons and communicated later than the deadlines, on a
proportional basis, minus a 35% charge for administrative costs plus the costs
of the refund (see above)
NO refunds are given for cancellations FOR ANY REASON
incoming later than October 15th (date of reception of the fax, e-mail or date
of arrival of the letter in our po box - not date of sending : there are other
ways to warn which are quicker than mail).
No refunds are given for no-shows.
Refunds are given on an individual basis (if you have
registered for 2 persons and you decide to cancel, we do not automatically
consider the second person as cancelled, unless the demand and the reasons are
valid for both and clearly explained as such).
All refunds will be sent by check (in dollars on a US
bank in the USA, in euros on our bank in Europe). Within Europe, we can send
the refund by IBAN transfer, with all costs to the receiver (we need IBAN and
BIC codes, as well as the name of your bank and the city where your bank is
located).
A way to avoid any costs is to transfer the amount to
a member account at G&M-Belgium. You may select regular membership,
honorary membership or sponsor membership (see: www.biggerworld.com > shopping > membership for
details). Then, the amount is kept in your member's account, used yearly for
membership fees). If you select this, there is absolutely NO COST for
cancelling the ebmc, 100% of the money paid goes to your member account.
If after a cancellation, you would decide to
re-register, you'd have to do it from scratch and at the present tariff.
Medical or emergency reasons (floods, earthquake, fires, Death of Diana, etc)
must be justified by an official statement from a physician or from the
authorities.